مطلوب مساعد مدير موارد بشرية بمنظمة في عدن

Human Resources Assistant

Location:  Aden.

Duration:  Six months

Assignment: Providing Support and assistance to HR department in administrative follow-up of staff and office following the HR Kit. 

MAIN RESPONSIBILITIES:

Manage HR / Employee files and Activities:

• Get signed all the contracts, extensions and amendments and make sure they are archived in the employee’s personal files
• Keep the employee’s files up to date for active and inactive staff.  
• Ensure all HR / Personal files are updated and archived in accordance with HR tool kit and as per audit requirement.   
• Support HR administrator in providing data for Payroll process
• Update contracts dates, leaves, overtime, advances, medical, per diem, loans and deduction in the monthly database.
• Support and Assist HR Administrator for follow-up of contracts, Amendments, Job offer letter, and Insurance related documents from Capital office.
• Ensure all leaves forms and monthly employee’s time sheets are received, signed and archived.

Assist the HR Administrator:

• Maintain and archive the copy of Job requisition Form, JD and Advertisement in on going recruitment folder.
• Make Calls and invite the shortlisted candidates for test and interview. 
• Complete / Scan recruitment dossier (CV(s), written test, individual assessment sheet, Comparative sheet, reference check) and send it to HR administrator for Validation from Capital office.  Ensure all the documents are filed upon validation.
•  Make sure all  personal , academics  and experience documents  are filed upon new hiring  
• Schedule induction and briefing for new joiners on ACF International internal policy and regulation

Assist HR Administration and Guest house Management:

• Manage and file  the attendance of the national staff
• Prepare and follow up of the staff medical reimbursement and payment of daily workers
• Participate in organizing meetings, workshops and others
• Prepare PRs and Admin PRs for office stationary and supplies
• Prepare PR for communication , Internet , office and guest house utilities
• Manage office stationary and consumable office supplies
• ACF Guest House management in term of consumable supplies
• Assist HR administrator in monthly budget forecasting
• Ensure that ACF premises are kept clean and hygienic
• Arrange rooms and facilities for Expatriates before their arrival
• Supervise Cook and Cleaners

Facilitate the transfer of information and documents:

• Assist HR administrator preparing letters and translating documents for expatriate’s visas, and following up travel permits when requested.
• Keep copies of all visa process in a file
• Translate all necessary documents from English to Arabic & vice versa when required.
• Delivering necessary reports / news letters to local authorities
• Keep up to date folder of any external communication
• Act as a HR administrator when required. 

SKILLS & EXPERIENCE:

• Minimum 1-2 year  of work experience Human Resources department
• Experience  working with NGO/INGO will be an asset 
• Advance level of IT Skills (MS Office)
• Good Organizational , communication skills
• Good understanding of Humanitarian principles / charter
• Team player and ability to work with deadlines and/or under stress

QUALIFICATIONS:

• Secondary school certificate / Bachelor – HR

How to Apply

Qualified candidates meeting the above requirements are requested to send an application comprising a detailed CV and cover letter in English, Clearly mention the position you have applied for in the subject while submitting your application, torecruitment@ye.missions-acf.org latest by 4th of December 2016. Only short-listed candidates will be contacted.